Email continues to play a key role in helping employees stay in communication in the workplace. However, your data can easily be intercepted by cyber criminals if you aren’t careful. Having IT support to work with your team in Dallas can help in taking additional precautions in securing your email and other communication tools.
Here are tips on how to protect your email against cyber criminals.
Virtual Private Network (VPN)
Many people work in public locations, whether it’s checking emails at a cafe or catching up on some work in a hotel lobby. Unfortunately, reading your messages while using a public Wi-Fi network is a major security risk. Cybercriminals can easily intercept your messages, which is why it’s important to use a VPN to encrypt your connection. A VPN helps to keep your data secure at all times.
Sharing any sensitive data or login details through email isn’t a wise decision. The safer option is to always use file-sharing services. You can choose from many file-sharing services, such as OneDrive, WeTransfer, or Dropbox. An IT support team in Dallas can help you learn about all of your available options to help you choose the best file-sharing service to meet the needs of your business.
Built-In Encryption Tools
Email encryption is a necessity for keeping your information safe. Many of the major email providers include built-in encryption technology, such as Gmail, Yahoo, ProtonMail, and Outlook. A managed IT service company can also work with your team to ensure all of the security settings are enabled with your email service to maximize IT security.
Cyber Security Awareness Training
Employees can easily make mistakes while checking their email without even realizing it. Sometimes these mistakes are only minor, while others can result in a cyber security incident. A managed IT service provider can educate your workers on how to stay safe, such as tips on how to recognize phishing scams or attachments infected with malware.
Enable Two-Factor Authentication
A phishing scam can make it possible for a hacker to gain access to your email account. Enabling two-factor authentication is one way to keep your account safe. This additional level of security requires you to verify your identity if anyone accesses your account from an unknown device, as it can keep your account much more secure.
Learn More Ways to Keep Your Emails Secure
Technagy offers IT support solutions in Dallas for clients in numerous industries. Our IT team can help keep your email messages secure, whether it’s through encryption, VPNs, file-sharing services, and much more. Feel free to give us a call today to learn more about using our managed IT services for your business!